Dear Mike,
RA-Aus is available to provide information to members. In fact, the obligation is enshrined in our constitution.
" The Records, books and other documents of the Association shall be open to inspection at a place in the ACT, free of charge, by a Member of the Association - on request at any reasonable hour".
Additionally, members are invited to the AGM where minutes, audited financial reports, and other business reports are available to anyone who attends in hard copy and available to any other members who wish to get a copy. Members need only to ask. They are not required to come to Canberra for the AGM minutes and reports or other Board reports.
The other Board meeting in the year (there are only two, the AGM and one other) is also open to members and copies of documents are made available to them as well. If other members are interested in the minutes, they need to contact the office and ask for a copy.
But why do we not put them in the magazine? We could make two issues a year nothing but Board minutes and reports. However, our magazine is sold on newsstands and members may not be happy with a magazine that no one wants to put ads in because there is no interesting content other than dry Board minutes. We would also lose the extra income we get because who would buy them on the newsstand. Do we want to lose our printer and our advertisers? Can we put the Board minutes in as an insert? It would be too bulky (my last Board minutes were 11 pages and another 50 pages of reports and information) so we would have to do a separate print and mail out and it would cost some ten thousands of dollars which cannot be used for the work of the organization. And how many members actually want to read them? How many members (who are not instructors) read the Ops manual when it was printed?
So how do we report to the membership? The way we disseminate information about the ongoing business of the organization and the results of the Board meetings is through the articles written by the management EVERY month. Every month, our CEO writes an article for the members outlining the work of the association. Every month our Ops manager and Technical manager write about the issues of concern to the membership. Every month our president informs the membership about the issues we are working on. Every month I write an article on Your RA-Aus as work to outline the projects we are engaging in for the members. The important issues are reported there. We think this is a much more ‘user friendly’ way to pass information on, that putting up the Board minutes that read like this: “The Historian’s report was accepted. Moved, Dave, Seconded John. Carried. The CEO’s report was accepted, etc.”
The Board Members of RA-Aus should not be confused with Board Members of big corporations. We are not well paid, suited executives with an agenda to make ourselves more important and earn more money. We are volunteers. We are the flight instructor who trains students, keeps up with the regulations, tries to make a living, feed our families, mow the lawn. We are retired business people or academics who live next door, helping you with your airplane when you need a tool, or advice; who want to contribute and do the best for the members we can. We were elected by the membership. If any member has any concern or wants to know anything that has not been reported in the magazine, they need only to contact their representative. And if they are not happy with their representative, after talking to them, they should nominate for the Board or vote for someone else.
It is easy to attack that which we do not understand or know. As a Board member I am there for you – the membership. Talk to me. Talk to your Member. Put in your suggestions. All of the proposals I take to the Board come from the membership. You put me there, now use me for information that you want. I believe we try to be transparent and open. I sincerely believe we are there for the organization and not for our own benefit. Can we do things better? Yes of course and we are working on a huge number of organizational tasks, like a comprehensive review of the Board, roles, responsibilities, processes. We are using expert help with this task. And when we come to a solution, we will put it to the membership as it will probably entail changes to our Constitution to make our organization more efficient and in line with world best practice.
Carol Richards, Board Member for NSW